View the content of this page as documents: Accessibility Guidelines for Advertisements (pdf), Accessibility Guidelines for Planning Events (pdf).
All Oregon State University entities are responsible for ensuring that their programs, services, and activities are accessible. This document attempts to help guide entities through the process.
As a university we strive to be inclusive to all members of our community, including the 1:31 students who have a registered disability and many other members of our community with disabilities.
Under the Americans with Disabilities Act Oregon State University is required to provide access to programs and services to all qualified participants regardless of disability.
Considering accessibility when planning events can benefit the experience of all participants by creating a more diverse group. Also, many accessibility checks, such as good lighting and sound, wide walkways, captioning, etc., can benefit everyone.
Advertisements include brochures, flyers, position announcements, web flyers, email blasts, Facebook event pages, OSU Today event ads, etc.
All advertisements must include the following statement to ensure accessibility accommodations can be requested:
Informational publications are considered any educational or informative materials and include brochures, pamphlets, reports, catalogs, etc.
All informational publications should include the following statement:
Individuals attending campus events must be given the opportunity to request accommodations within a specific time period. See advertisement section.
Types of common accommodations include:
For questions regarding accommodations please contact Disability Access Services.
Registration materials should include a statement describing procedures for requesting accommodation(s) along with a contact person. See advertisements section.
To help with advanced planning consider including the following on registration materials:
___Wheelchair accessible lodging
___Electrical power source for recharging batteries (specify voltage)
___Assistive devices (specify types)
___Sign language interpreter
___Assistive listening devices (specify types)
___Sighted guides for assistance to and from specific sessions
If lodging and/or meals are coordinated through the event, an opportunity must be provided to request accommodations related to diet and lodging.
When talking to hotels:
All Oregon State University entities are responsible for ensuring that their publications, advertisements, programs, services, and activities are accessible. All event advertisements must include a statement describing how to request accessibility accommodations. This document attempts to help guide entities through the process.
This includes brochures, flyers, position announcements, web flyers, email blasts, Facebook event pages, OSU Today event ads, etc.
Please note that a general statement is included in print templates consistent with brand identity guidelines.
If an accommodation has already been secured, such as a sign language interpreter or specific equipment, note that as well. For example:
As accommodation requests are made for your conference, program, services, or event, your next step is to provide the requested services.
Typical accommodations include:
For questions regarding accommodations for university sponsored events please contact Disability Access Services.
For questions regarding policies or accessibility in general please contact Equal Opportunity and Access.
Accessible meetings, events, and conferences. Provided by ADAHospitality.org